Roles & Recipients
Map names and emails to each role. Automation rules send to roles, not raw addresses, so changes here flow through immediately.
Staff
Town Clerk
ROLE-TCKToReceives stamping packages and decision deliveries.
- Town Clerk (Demo)clerk@town.swansea.ma.us
Town Planner
ROLE-TPLToProject administrator; primary recipient for intake and most operational notifications.
- Town Planner (Demo)planner@town.swansea.ma.us
Board
Planning Board Chair
ROLE-PBCToChair-only escalations (e.g., quorum issues).
No one assigned. Notifications to this role will fall back to the Town Planner.
Planning Board Member
ROLE-PBMToReceives agenda digests and meeting materials.
No one assigned. Notifications to this role will fall back to the Town Planner.
Department
Building Inspector
ROLE-BLDGToDepartment-head notifications.
No one assigned. Notifications to this role will fall back to the Town Planner.
Conservation Agent
ROLE-CONSToOptional review when wetlands are flagged.
No one assigned. Notifications to this role will fall back to the Town Planner.
DPW / Highway Superintendent
ROLE-DPWToOptional review (subdivision / OSRD road work).
No one assigned. Notifications to this role will fall back to the Town Planner.
Fire Chief
ROLE-FIREToDepartment-head notifications + 3-day reminder target (AR-08).
No one assigned. Notifications to this role will fall back to the Town Planner.
Board of Health
ROLE-HLTHToOptional review (septic / Title V).
No one assigned. Notifications to this role will fall back to the Town Planner.
Police Chief
ROLE-POLToDepartment-head notifications.
No one assigned. Notifications to this role will fall back to the Town Planner.
Town Administrator
ROLE-TADMToDepartment-head notification list.
No one assigned. Notifications to this role will fall back to the Town Planner.
External
Abutters
ROLE-ABUTToReceive certified mail (postal); email when consent is captured.
No one assigned. Notifications to this role will fall back to the Town Planner.
GPI / Outside Engineer
ROLE-GPIToPeer-review consultation requests (AR-09) and report uploads.
No one assigned. Notifications to this role will fall back to the Town Planner.
Newspaper of Record
ROLE-NEWSToPublic hearing advertisement requests.
- Spectator (LocaliQ)lleger@localiq.com
Town Treasurer
ROLE-TRESToEscrow funding memos and ledger exports.
No one assigned. Notifications to this role will fall back to the Town Planner.
Applicant
Applicant's Agent / Engineer
ROLE-AGENTCcOptional per-application representative (CC).
No one assigned. Notifications to this role will fall back to the Town Planner.
Applicant
ROLE-APPToPer-application applicant; receives status updates, info requests, decisions.
No one assigned. Notifications to this role will fall back to the Town Planner.
System
System Administrator
ROLE-ADMINToSystem / delivery-failure alerts.
No one assigned. Notifications to this role will fall back to the Town Planner.